Google Docs provides a function that delivers real efficiencies in document management.

That being the ability to interactively collaborate on documents, spreadsheets and presentations.

The down side of this is that Google Docs documents are not native Microsoft documents and the vast majority of such files in the marcoms space are native Microsoft documents.

Also many organisations are nervous about having sensitive communications, especially those pertaining to clients, in the cloud.

Microsoft Office 365 now also offers the same functionality and that is a major breakthrough, bringing that functionality into the mainstream.

If you then wrap a comprehensive document management, collaboration, project management and workflow application around that Office 365 functionality you have the ideal solution for marcoms professionals.

Additionally, if your sensitive communications are not stored in the cloud you have the ideal situation in terms of security and audibility.

Imagine being able to interactively edit native MS Word documents, Excel spreadsheets and Powerpoint presentations securely, in real time with several colleagues, suppliers and/or clients via the web.

That takes collaboration to a whole new level.

Ntuity delivers on that promise.

As Ivan Glaser CIO HAVAS A/Pac says:

“Nothing does document management as well as Ntuity does”.

Quite a statement on his behalf, but being responsible for information systems for over 2500 staff across 28 offices and 14 countries in the marcoms vertical, he should know.

Ntuity now integrates with Office 365 components: Word On-line, Excel On-line and Powerpoint On-line, to deliver real efficiency benefits to marketing professionals of all complexions.

Whether in the office or on the go you can collaborate interactively with all three styles of communications with your colleagues, clients and/or suppliers.

This short video provides a glimpse of the possibilities: Ntuity and Office 365

To find out more give me a call, Marshall Duncan +61 2 8425 8888

Or drop me a line mduncan@tss.com.au

Check out our web-site: www.ntuity.com

Or book a one on one: Book a “one-on-one”

So says Ivan Glaser, Chief Information Officer – Asia Pacific at Havas.

Ivan is talking about Ntuity, the marcomms centric collaboration environment.

In particular he is referring to the document management functionality of Ntuity.

High praise indeed from someone in the know, and Ivan is the guy in the know being responsible for information systems for over 2500 staff across 28 offices and 14 countries.

“In my experience there is nothing else available that does document management as well as Ntuity does.

Ntuity replaces all other non-integrated systems intended to provide collaboration between agency staff, suppliers and of course clients.

And Ntuity does it with a single point of entry for documents, spreadsheets, presentations, graphics files as well as audio and video files.

With features like in-app emailing, automatic version control, large file transfer, real time collaboration on documents, spreadsheets, presentations and so many more, the staff take-up is exceptional.

Agencies are about communications and having the best environment to manage them is crucial, Ntuity delivers that for Havas.

The fact that Ntuity seamlessly integrates finance, media, job-costing, project management and human resource management is a real bonus.

Our staff only have to go to one place to find everything they need in terms of the current status of the client’s projects and associated communications. It makes them so much more productive and our revenue capture so much more efficient.

In my opinion, the only way you can fully appreciate how Ntuity can benefit your organisation is to experience it.”

If you would like to explore how Ntuity can work for you please:

Call me, Marshall Duncan on +61 2 8425 8888

or email me: mduncan@tss.com.au

or follow this link: Contact me

Check us out on Linkedin: Ntuity

To find out more about Ntuity: www.ntuity.com

Author’s note: Just a heads up, HAVAS skin Ntuity internally as “Starflow powered by Ntuity” but the functionality is all Ntuity.

Drag & Drop as well as Dynamic Task Assignment.

Project management for advertising and marketing organisations is not a “one size fits all” proposition. Digital Developments, On-ground Events, TVCs for example can be significant projects executing over many months whilst there will be many more projects with an expected turnaround of only days or even hours. The tools used to manage these projects and the resources required, must be flexible and user friendly such that the result is worth the effort, else they won’t be used.

Ntuity has always included a sophisticated, Microsoft Project™ like, Production Timeline Management functionality with major extensions into resource management, time management and collaboration.

Resources, traffic, timeline, workflow, marcomms

Ntuity Resource Allocation

Recent enhancements to this module have introduced Drag & Drop capability in all task calendar views as well as dynamic task creation and resource assignment in all relevant views to better provide for short turnaround projects and less complicated environments.

Collaboration on projects is essential to success and in today’s dynamic work place people need to be able to collaborate on the move, in different locations even different time zones.

Participants need to be pushed tasks, events and updates via in-app alerts, SMS or emails depending on their personal preference.

Ntuity seamlessly integrates finance, media, production, human resources, collaboration, workflows, resources, communications, digital assets and of course project management into one operating environment specifically designed for marcomms operatives.

This short video provides an overview of the Drag & Drop and Dynamic Task Assignment functions.

Youtube Video about Easy Task Management

If you want to find out more about what Ntuity can do for you give me a call, Marshall Duncan +61 2 8425 8888

If you would like a personal one on one demonstration of Ntuity follow this link: Book a One on One

Or drop me a line. mduncan@tss.com.au

So says Ivan Glaser, Chief Information Officer – Asia Pacific at Havas.

Ivan is talking about Ntuity, the marcomms centric collaboration environment.

In particular he is referring to the document management functionality of Ntuity.

High praise indeed from someone in the know, and Ivan is the guy in the know being responsible for information systems for over 2500 staff across 28 offices and 14 countries.

“In my experience there is nothing else available that does document management like Ntuity does.

Ntuity replaces all other non-integrated systems attempting to provide collaboration between agency staff, suppliers and of course clients.

And Ntuity does it with a single point of entry for documents, spreadsheets, presentations, graphics files as well as audio and video files.

Agencies are about communications and having the best environment to manage them is crucial, Ntuity delivers that for Havas.

The fact that Ntuity seamlessly integrates finance, media, job-costing, project management and human resource management is a real bonus.

In my opinion, the only way you can fully appreciate how Ntuity can benefit your organisation is to experience it.”

If you would like to explore how Ntuity can work for you please:

Call me, Marshall Duncan on +61 2 8425 8888

or email me: mduncan@tss.com.au

or follow this link: Contact me

Check us out on Linkedin: Ntuity

To find out more about Ntuity: www.ntuity.com

Author’s note: Just a heads up, HAVAS skin Ntuity internally as “Starflow powered by Ntuity” but the functionality is all Ntuity.

“It also looks like it does everything. Stuff that does everything rarely does important stuff well.”

That is a genuine quote from a third party techo tasked by a prospect of ours to review our collaboration offering on our web-site.

That quote encapsulates our biggest challenge.

You see Ntuity does do almost everything in terms of finance and collaboration for Marketing Communications professionals.

Further more it does do the “important stuff” exceptionally well. In fact it does everything it does, exceptionally well.

Ntuity is used by thousands of marcomms professionals of all disciplines in 20 countries and five languages.

Our challenge is to get that message across to our target audience but of course our target audience is not one single persona. Because Ntuity is about collaboration, our audience is spread across all disciplines within a marcomms organisation, CEO, COO, CFO, CTO, Creative Services, Account Service, Media, Digital, Traffic, HR and all roles in between. We don’t simply solve one collaboration problem, we solve pretty much all of them.

Ntuity’s USP is that it is a collaboration operating environment specifically created for marcomms professionals not just another software system.

There are hundreds if not thousands of software offerings available in this space that provide useful collaboration functionality of varying degrees. Each individually may have functionality that is the similar, yes some maybe even superior to that delivered by Ntuity. However, only Ntuity does it all.

Ntuity Functionality Grid

To attempt to replicate Ntuity by assembling various software offerings and trying to integrate them into a seamless, single point of entry, collaboration environment would be expensive, time consuming and have little chance of success.

If I had a $1000 for every organisation in this space that have tried that and failed I’d be a millionaire. Come on, admit it, you know of at least one if not more.

My constant challenge is to dissect Ntuity into manageable silos and explore the features and benefits as they apply to our clients. I’ll do case studies and post them. We will embark upon a campaign of regular webinars and get the message out there.

“Ntuity does do everything and it does the important things exceptionally well”.

I am co-founder and CEO of TSS, the creators of Ntuity.

If you would like to explore how Ntuity can benefit you, give me a call on +61 2 8425 8888 or follow this link: Book a one-on-one

Check me out on Linkedin: Marshall Duncan

See what our clients say: What our clients say about us

Bye the way I did ask the author of the quote if I could attribute him to it and he politely refused on the basis that it did not fit the profile he is trying to project on Linkedin.

GDPR is the mnemonic for General Data Protection Regulation which is a regulation by which the European Parliament, the Council of the European Union and the European Commission intend to strengthen and unify data protection for all individuals within the European Union (EU).

All organisations in the EU including the UK will have to conform to these regulations as of May 2018. But interestingly enough organisations outside of the EU may also be subject to those regulations. It is incumbent upon all companies which in any way trade with companies in the EU to satisfy themselves as to whether or not they need to be concerned.

There are plenty of links on the web to articles setting out the steps for such organisations to take to satisfy whether or not they need to comply.

For example:

GDPR guidance for Australian businesses

One way to ensure compliance is to implement a GDPR compliant HR system such as Ntuity.

www.ntuity.com

Even if GDPR is not a concern for your organisation there are powerful reasons why a fully featured HR system is essential for well run organisations.
The failing of most HR systems is that they are not fully and seamlessly integrated into the organisation’s mainstream systems.

Ntuity is unique in that the HR functionality of Ntuity is fully integrated with the finance, workflow, collaboration, project management and knowledge management functions of the organisation.

Ntuity and it’s HR Module have been developed specifically for, and is used extensively by, marcomms companies of all complexions in 16 countries, it will work just as well for your organisation.

If you would like to know more about how Ntuity can improve your bottom line:

Call me, Marshall Duncan on +61 2 8425 8888

or email me: mduncan@tss.com.au

Check us out on Linkedin: Ntuity

Our web-site: www.ntuity.com

Ntuity Media is the fully functional media system embracing media planning, execution, finance and post analysis developed locally and supported locally.

Responsive support is at our very core, we understand how important it is to partner our clients and to be there when they call. In fact we believe so strongly that responsive support is essential we do NOT charge for it. That’s right all support is provided free of charge so there is no hindrance to obtaining help when required.

Based on over 20 years of media and agency experience Ntuity Media is the latest development of a media system for the Australian, New Zealand & APac markets.

Available in the cloud or on your enterprise servers, Ntuity Media is more cost effective than overseas alternatives and more suited to the local conditions.

Operating now in Australia, Singapore, Taiwan, Japan, Hong Kong, Myanmar, Cambodia, Laos, Philippines & Thailand, Ntuity Media is uniquely tuned to the vicissitudes of the local media environments and research data.

Flexibility and reporting are the cornerstones of Ntuity Media with built in, audience specific dashboards and KPIs that can easily be customised to the end user’s or even the client’s unique requirements.

media system, advertising, marketing, collaboration

Media Group Dashboard

The scope of the Ntuity media system encompasses all mediums with specific focus on the digital medium with links to the major digital vendors for speedy execution and post analysis of digital campaigns.

Media System, advertising, marketing, digital media, collaboration

Ntuity Schedule Entry Dialogue

All outputs can be directed to a spreadsheet including media schedules, booking advices, material advices and of course media reports.

Media system, advertiting, marketing, collaboration, workflow

Ntuity Media Schedule

Ntuity Functionality Grid

Ntuity Media is one major component of a total, marcomms specific solution and of course, seamlessly integrates campaign management with communications management, project management, collaboration, workflows and approval processes.

Ntuity Media is integrated with local Rate cards as well as TV research data and links to local R&F engines providing planners and buyers all the tools they need to plan and execute media campaigns.

If you would like to know more about Ntuity visit this site: www.ntuity.com

If you would like a personal one on one demonstration of Ntuity follow this link: Book a One on One

We are on Youtube: Ntuity on Youtube

With fines of up to €20 million or 5% of gross turnover, not reviewing your GDPR compliance simply is not an option. By May 2018, less than 100 days from now, your business must have implemented appropriate technical and/or organisational measures to secure your employee’s personal data.

There is a software system used in over 20 countries including the UK, by thousands of marcomms professionals that includes a GDPR ready HR module. That system is Ntuity.

Here are a few of the key considerations for GDPR Compliance and how Ntuity can help.

Ntuity incorporates a fully integrated, feature rich, HR Module providing a single secure database to maintain and manage all your employee records and associated communications, giving the right people access to just the data they need exactly when they need it.

Win 1: Data Protection by Design and by Default.
Choose a HR Module with Data Protection incorporated at every level in each aspect of our system by Design. Plus trust our Default settings to ensure data protection at the highest level by Default.
Employees / Line Managers / Data Processors and Data Controllers all see what they need to see and only that. Sensitive GDPR data is automatically removed from views with default views showing less rather than more.

Key examples include Starter and Leaver processes where a defined workflow ensures data security has been given the care and consideration it requires for GDPR Compliance

Win 3: Privacy Notices: Employers are under obligation to tell employees the purpose for which personal data is being processed and the legal basis for doing so.

Ntuity Corporate and Company Areas provide the ideal central location to make privacy notices available to all staff. Plus Alerts to review / renew ensure continued relevance.

Ntuity gives the employee direct access to the personal information being held by the employer plus the ability to edit / update key personal details (with HR Managers automatically alerted to any amends) this virtually eliminates the need for access request processes and allows the Data Controller/Processors to manage rather than process.

Win 5: Alerts within Ntuity are key to all communication and approval processes, these utilise email or ‘in system’ alerts according to your preference.

Plus: Add in annual leave requests and approval processes.
Plus: Include auto population of employee timesheets / resource management tools and Outlook Calendars.

In summary, you have with Ntuity a single point of entry for all your employee related key processes.

Finding the right technical solution will not only tick the boxes for GDPR Compliance but with our system’s ability to deliver significant agility and measurable efficiencies throughout your agency you can’t afford not to take a look.

Ntuity’s online Agency Management software integrates HR with Resource and Time Management, sophisticated Project Management and simple to use WIP tools to ensure you deliver to your client on brief, on time, on budget and at a profit.

To find out more, connect with us through LinkedIn and request a demo or give us a call:

Karen Moon UK +44 7740 637540

Marshall Duncan AU +61 411 176761 Ntuity Web-site

With fines at that level not reviewing your GDPR compliance just isn’t an option. By May 2018 your business must have implemented appropriate technical and/or organisational measures to secure your employee’s personal data.

Ntuity can help!

Here are a few of the key considerations for GDPR Compliance and how Ntuity can help. Ntuity incorporates a fully integrated, feature rich, HR Module providing a single secure location to maintain and manage all your employee records and associated communications, giving the right people access to just the data they need exactly when they need it.

Win 2: Demonstrate Processes for Data Protection and Consent.
Ntuity incorporates comprehensive workflows allowing clear demonstration of the processes in place for all aspects of HR Management and Data Protection and employee consent. Key examples include Starter and Leaver processes where a defined workflow ensures data security has been given the care and consideration it requires for GDPR Compliance

Win 3: Privacy Notices: Employers are under obligation to tell employees the purpose for which personal data is being processed and the legal basis for doing so.
Ntuity Corporate and Company Areas provide the ideal central location to make privacy notices available to all staff. Plus Alerts to review / renew ensure continued relevance.

Win 4: Right to Access Requests (the right of the employee to request information about the personal information processed by the employer and the requirement of the employer to respond without undue delay).
Ntuity gives the employee direct access to the personal information being held by the employer plus the ability to edit / update key personal details (with HR Managers automatically alerted to any amends) this virtually eliminates the need for access request processes and allows the Data Controller/Processors to manage rather than process.

Win 5: Alerts within Ntuity are key to all communication and approval processes, these utilise email or ‘in system’ alerts according to your preference.

Plus: Add in annual leave requests and approval processes.
Plus: Include auto population of employee timesheets / resource management tools and Outlook Calendars.

In summary, you have with Ntuity a single point of entry for all your employee related key processes.

To find out more, connect with us through LinkedIn and request a demo.

www.ntuity.com Karen Moon UK Marshall Duncan AU

Myanmar is magic.

One of the many delights of my job is that I get to travel often and to varied destinations. I had the pleasure recently to spend a week in Yangon, Myanmar. I had never been there before but have held an interest in it’s recent history because of the story of one of our long serving and much valued staff who fled that country to escape persecution when he was a university student.

I have consequently followed with interest the travails and eventual triumph of Aung San Suu Kyi as she juggled her western experiences with her native roots and shone with so much grace, as a symbol of democracy.

Because my visit was short and on business, I needed to prioritise my tourist activities. A resident expat recommended that I catch the Yangon Circular train which circles the city, to experience some local colour and to obtain a good view of the City and surrounds. The trip takes about 3 hours and you experience both rural and urban Yangon. I highly recommend it but a word of caution! start and end the journey at Yangon Railway Station unless accompanied by a local as it is easy to get lost in Yangon on your own. A Tip, book an air-conditioned carriage. English is not the first language but the locals are very friendly and keen to try to communicate with much waving of hands, giggling and delightfully good humour.

Myanmar, Ntuity, Advertiting, marketing, workflow, collaboration

Le Planteur at sunset

I also had a dining experience that I rate in my top 5 of all time. It was an excellent meal at Le Planteur Restaurant Yangon on the shore of Lake Inya not far from the city. I sat outside in the balmy afternoon and as dusk fell they lit paper lanterns that floated gently out into the lake. The food is excellent, the service efficient and the ambience is exceptional.

Myanmar, Ntuity, Advertising, marketing, workflow, collaboration

Austin A40 at Le Planteur

I was delighted to see at the entrance a perfectly maintained AUSTIN A40 Somerset of early 1950’s vintage. I learned to drive in one that my father owned which was identical but in creme colour.

Of course any visit to Yangon should include spending time at the breathtaking Shwedagon Pagoda the largest of many scattered around the city. I made my visit late afternoon to give me time to experience the many smaller temples and alcoves that form part of the larger pagoda precinct and to witness the glowing gold patina of the main pagoda lit up by the setting sun.

Shwedagon Pagoda

Locals and visitors mingled, some knelt in contemplation, some sang in payer and others took photos but it seemed to me all were quiet and reverential in consideration of the surroundings. I spent several hours simply wandering around, sometimes sitting, sometimes just standing but all the time appreciating the beauty, the artistry and celebration of the beliefs evidenced in the various works.

I was bemused by one particular experience, I was picked up to be taken to business every morning by a driver and on the third day it finally dawned upon me why I was uncomfortable sitting in the passenger seat. The car was right hand drive like most vehicles in the city, but the roads are “drive on the right” so I sat next to the centre of the road and the driver sat on the kerb side. I was a bit slow in picking that up. Apparently right hand drive vehicles from Japan are less expensive than left hand drive from US & China.

Another interesting observation was the obvious scarcity of motor bikes and scooters which you typically experience in great numbers in most Asian cities. Apparently the Yangon authorities have banned them in the city since 2003. Several rumours exist as the why the ban was imposed but it is difficult to find the real reason.

I had a long chat with a couple of middle aged American ladies who were at the end of an extensive tour around Myanmar and who shared with me some of the great experiences they encountered and thoroughly enjoyed. I also enjoyed my quick visit and have plans to visit again and to move further afield to experience life outside of the capital.

HAVAS, Myanmar, Ntuity, Advertising, Marketing, Workflow, collaboration

HRO Myanmar Office

My reason for the all too short stay in Yangon was to debrief the recent implementation of the total Ntuity advertising agency software suite at HAVAS River Orchid Myanmar offices. Great company, great management, great people, thanks for the hospitality.

www.ntuity.com

If your would like to see why so many marcomms organisations are adopting Ntuity click here: Request your own personal one-on-one